[UK-TUG] SGM not called, despite motion 5 of AGM

[Jay Hammond]

Dear Members,

I write as chair, not as the representative of the committee. I think 
there is some agreement in the committee for what I write below. As yet 
no committee motion on the topics below has been passed.

On AGM motion 4- see below for text

To operate constitutionally, UKTUG needs a committee, a chair, a 
secretary and a treasurer. These roles were filled by 16/11/2019 after 
the AGM, following a small committee meeting. Committee business is 
conducted by email for now.

(AGM motion 5- see below)

I'm sorry to say that the committee has not done what you asked of it.  
As chair, I should have kept track of dates and motions. I had convinced 
myself that we needed to hold an Special General Meeting (SGM) in 
April.  But this was a mistake. It should have been held between 
04/02/2020 and March 5th. And you are to have 28 days notice of the date 
and venue, and at least a week's notice of the motions according to the 
constitution. 2019 Agm motion text and date calculations are below.  I 
was warned at the AGM that the timescale was tight. It has proved 
unachievable.

I have been trying hard to get members to contribute to the fulfilment 
of motion 5 but have failed. So we need a General meeting to dissolve 
UKTUG.   In pushing for a positive response for motion 5, I have 
neglected motion 6, and missed the deadline.

One member has volunteered to join a committee to plan how to fulfil 
motion 5 . I have had positive suggestions from a member or two, but 
that's it.

I have yet to consult you on your wishes, as  I promised when elected chair.

There is no possibility of calling an SGM with no motion. So I am asking 
you for more time to prepare the dissolution motion. I have some drafts, 
but the finances need your input.

My next step is to ask you what to do with the funds. That will be a 
separate message.

Jay Hammond, UKTUG chair







at the AGM on November 16th 2019,

UKTUG resolved:

4 That the incoming committee give details to members within three 
months of how UK-TUG continues to operate in accord with the constitution.

5 That the incoming committee give details to members within three 
months of how UK-TUG continues to promote TeX use, particularly with 
reference to the community beyond current members.

6 That if the incoming committee is unable to address actions from 
clauses i and ii, the committee will call a special general meeting 
(SEGM) to take place between 80 days and 110 days after the AGM. The 
SEGM should consider a motion to dissolve UK-TUG plus other motions 
which may be tabled in the fashion described by the Constitution. The 
motion to dissolve must include details of how UK-TUG material will be 
archived and where residual funds will be distributed.



AGM            days after        SGM date            Give notice date
16/11/19    80                04/02/20            05/01/20
16/11/19    110                05/03/20            04/02/20

-- 
Email usejay at jjnr.uk