TUG 2018: July 20-22, 2018
The 39th Annual Meeting of the TeX Users Group
Official satellite conference of International Congress of Mathematicians 2018

Rio de Janeiro, Brazil
IMPA - Institute for Pure and Applied Mathematics
Estrada Dona Castorina, 110 (room 232)
Rio de Janeiro RJ 22460-320

• Post-conference: conference booklet; videos of talks; published proceedings (TUGboat 39:2).

• List of participants and presentations.

Visa information

Happily, United States, Australia, Canada and Japan passport holders travelling to Brazil for the conference can apply for an electronic visa. The entire process is online and there is no need to visit a Consulate in person or by proxy, as there has been in the past. The Brazilian Consulate pages give an overview. (Although it is still fine to apply for a visa in person if you wish; you'll have to explicitly accept the SSL certificate on that Brazilian government link.)

The e-VISA application and tracking can be done on a phone. Free e-VISA app download links: App Store   Google Play.

More visa information is given on the ICM web site. In short, visas are required for citizens of the USA, Canada, India, and most Asian and African countries, while visas are not required for most European and Central/South American citizens (wikipedia list of exempt countries). A “visitor” (tourist) visa normally suffices to attend a scientific conference in Brazil (stated on the San Francisco consulate page under Visa Types).

Dates and deadlines

• April 10 - deadline for hotel reservations at our group discount. Booking hotel rooms early is always advisable.
• June 1 - deadline for abstracts for presentation proposals.
• June 1 - deadline for early bird registration discount.
• June 1, 2018 - bursary application (financial assistance) deadline.
• July 1 - deadline for preprints to be in the printed program.
• July 19 - 8-hour TeX training workshop in Portuguese: from basics to TikZ and beyond; installation clinic and consultants available throughout the day.
• July 19, 5:30-7:30 pm - opening reception at IMPA (transportation to/from hotel provided).
• July 20-22 - conference.
• July 21 - R+knitr+LaTeX workshop, after regular talks.
• July 22 - excursion to Sugarloaf Mountain (info below).
• August 4 - deadline for final papers for the printed TUGboat proceedings.

Special guests from the Lua team

We are very happy to welcome three eminent members of the Lua team as special guests of the conference: Waldemar Celes, Luiz Henrique de Figueiredo, and Roberto Ierusalimschy.

Venue

The conference will be held at IMPA, the Institute for Pure and Applied Mathematics, in Rio de Janeiro, Brazil, at the foot of Floresta da Tijuca, the largest urban tropical forest in the world.

A bus will be provided from the hotel to the venue in the morning, and back to the hotel at the end of the day. Uber to/from the hotel and the banquet restaurant is also quite reasonable. We will also have two van (15 seats each) available to our group throughout the day.

For flights: the international airport is GIG (Galeão), while the nearest airport for local flights is SDU (Santos Dumont).

Hotel

• Rooms are reserved for TUG conference participants at the Everest Rio hotel in the Ipanema area of Rio de Janeiro. You can make the reservation online, or by phone to 55-21-2525-2200 (our conference code is “TUG2018/MMX IMPA”).
• The conference rate is available for up to seven days before and seven days after the conference (thus, July 13-29 in all).
• A block of 50 rooms has been reserved at the conference rate and are guaranteed only until April 10. After that, the number of rooms available to the conference will decrease. So, as always, the sooner you book your reservation the better.
• Rooms must be cancelled at least 24 (better 48) hours prior to arrival to avoid charges.

Meals

• The opening reception will be at IMPA, from 5:30-7:30pm on July 19. Transportation to/from the hotel will be provided. Details will be sent to participants.
• Breakfast at the hotel is included with the room reservation.
• Lunches and breaks will be provided at the conference venue at no additional charge.
• Dinners are not included with the conference registration or hotel reservation, but are available at the hotel and several restaurants nearby.
• We'll have a banquet (optional extra) on Saturday evening at Rubayat, starting at 7pm. Rubayat is about halfway between IMPA and the hotel. Van transportation from both the hotel and the IMPA venue will be provided.
• The excursion to Sugarloaf (see next) on Sunday will include a light reception, but not a full dinner.

Excursion

We have organized an excursion to Sugarloaf Mountain for Sunday afternoon into evening. You can either take a cable car to the first summit (Morro da Urca), or walk up. The two groups will join at the first summit and ride the cable car to the main summit. The first summit is 220m (722ft) high and rather steep. Wear comfortable shoes suitable for the trail!

Sponsors

Sponsored by the TeX Users Group, DANTE e.V., ICM'18, and individual donors. Thanks to all. TUG'18 is an official satellite conference of ICM 2018. New sponsors are greatly appreciated, as is mentioning the conference to colleagues and in any other contexts.

Contact

• Email: tug2018@tug.org.
• Phone, fax, postal mail: see TUG office contact information.
• Conference committee: Karl Berry, Paulo Cereda, Robin Laakso, Paulo Ney de Souza, Boris Veytsman.