[UK-TUG] Formal notice of AGM

Thu Nov 26 18:45:25 CET 2020

On 05/11/2020 20:27, Joseph Wright wrote:
> Dear Member,
> 
> The UK-TUG Constitution requires that an Annual General Meeting (AGM) be 
> held every year. It also does not make provision for that meeting to be 
> held electronically. The current COVID restrictions make it impossible 
> to hold a *quorate* AGM. The Committee intend to call a Special 
> Electronic General Meeting (SEGM) to address this, as such a meeting can 
> transact business. However, an AGM must still be called.
> 
> I therefore give notice that the UK-TUG AGM will take place at 11:00 on 
> the 9th of December 2020 at the School of Chemistry of the University of 
> East Anglia.
> 
> Members may submit motions for the AGM, as stated by the Constitution. 
> However, the Committee strongly suggest that such motions are instead 
> submitted to the SEGM, when called, as this will be able to debate them 
> in a quorate manner.
> 
> Regards,
> 
> Joseph Wright
> Secretary, UK-TUG

Dear Member,

In preparation for the AGM, please see attached the supporting paperwork 
available

- Draft minutes for the 2019 AGM
- Secretary's report
- Draft accounts for 2019-20

I would welcome feedback on the draft minutes.

As I noted above, the COVID restrictions mean that a SEGM will 
inevitably be required to complete business. The incoming Committee will 
need to put at that SEGM the standard motions to set membership fees and 
to approve the accounts, in addition to any other motions they decide 
are appropriate.

I have received one motion from a member (Jonathan Fine):

----

MOTION 1

This meeting notes:

(1) In the 2019 election for Chair, Joseph Wright (JW) allowed Jay Hammond
(JH) to submit his supporting statement 3 days after the close of
nominations.
(2) JW did not inform the other candidate Jonathan Fine (JF) of this
extension.
(3) At the 2019 AGM, David Carlisle's (DC) motion to dissolve UK TUG and
distribute its assets was defeated 20 to 9 (with 7 abstentions).

(4) The day after the 2019 AGM, JF asked that the committee send a message
to all members (see also (17)).
(5) This message stated the JF committed to spending 2 to 4 hours a week
for the next 12 weeks promoting and supporting the use of TeX in the UK.
(6) One outcome of this work, on New Year's day, was a prototype LaTeX
typing tutor (see also (16)).
URL:  https://jfine2358.github.io/post/2020/01/01/latex-type-tutor/

(7) Arthur Reutenauer (AT) is both a UK TUG committee member, and a TUG
Board member.
(8) In February 2020, AT moved a committee motion that there be a special
general meeting, to consider motions that would dissolve UK TUG and donate
half its funds to TUG.

(9) In February 2020, JW wrote a project funding request for between £4,000
and £6,000.
(10) The first commit to this project was in March 2020.
(11) In March 2020, the TUG Board agreed to donate up to $2,000 to this
project.
(12) In June 2020, the committee passed JH's motion to donate up to £6,000
to JW's project.
(13) This £6,000 is about half of all our funds at that time.
(14) The total $2,000 + £6,000 is about £7,600, roughly twice the lower
estimate of £4,000.
(15) JW and DC are major developers of this project
https://www.learnlatex.org/

(16) There's significant overlap between JW's project and JF's project.
(17) In June 2020, JH and JW wrote to JF that in general any TeX-related
posts by members sent to 'announce' would be sent on to all members (see
also (4)).
(18) JF did not send any such post to 'announce'.

(19) In June 2020, TUG announced that the TUG 2020 conference would happen,
as a free online event.
(20)The committee did not tell members about the free TUG 2020 event.
(21) Nothing has been added to our website http://uk.tug.org/ since the
2019 AGM.

(22) JF is again this year committing 2 to 4 hours a week for the next 12
weeks, promoting and supporting TeX in the UK, and this time including
being available on Zoom.

----

for which I have attached a supporting statement.

Joseph Wright
Secretary, UK-TUG
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SUPPORTING STATEMENT FOR JONATHAN FINE'S AGM MOTION

Dear UK TUG member

The world has changed since our last AGM. I hope that you, your friends and
family are all safe and well. I hope that whatever happens, you're able to
make the best of what there is.

I am, contrary to the committee's request, submitting a motion to the AGM
(see below). I do this to encourage the officers to address certain matters
in their reports, and also to bring these same matters to your attention.
The motion simply notes some statements.

The committee, and indeed all of us, are due latitude for the difficult
conditions that existed since say March this year. For events prior to
March (see (1) to (9) below) a higher standard holds.

The day after the 2019 AGM, I committed 25 to 50 hours over 12 weeks to
promote and support TeX in the UK. I made some good progress (see my blog).
I asked the committee to circulate information about this to all members.
For this see (4) to (6). The first clear positive response I received was
in June, see (17). By this time my 12 weeks was over, and I'd moved on to
other things.

I now repeat my commitment. In addition to 25 to 50 hours, I'll be
available via Zoom from 6:30 to 7:00pm every Thursday evening for the next
12 weeks (with a break for Christmas). Please email me for the Zoom link
and password.
email: jfine2358 at gmail.com
blog: https://jfine2358.github.io/

Since March this year, I've attended perhaps 30 online maths and physics
talks. I'm personally very interested in how people adapt to giving and
receiving talks in the online Zoom environment. There are many problems and
opportunities here.

I look forward to reading the officer's reports. Any parts of my motion
that then become redundant I'll most happily withdraw.

with best regards

Jonathan Fine