[UK-TUG] Notice of 2019 Annual General Meeting

[Joseph Wright]

Dear UK-TUG member,

The 2019 UK-TUG Annual General Meeting (AGM) will be held on Saturday 
16th November at 14:00. The meeting will take place in the Fletcher 
Room, Trinity College, Oxford, OX1 3BH. We hope that as members as 
possible will be able to attend the AGM.

Notice is hereby given for the following.

*1. Election of Chair*

There were no nominations in 2018 for the position of Chair, which is 
therefore vacant. Anyone who wishes to stand should ask a member to
nominate them for the post: in case of difficulty, please approach the
committee (uktug-committee at tug.org). The term of Chair runs for two 
years from the AGM.

Nominations should be sent to the Secretary, joseph.wright at
morningstar2.co.uk, by 23:59 on 1st November. The candidate should
also confirm that they are happy to stand, and may be send a statement
for circulation to members in support of their candidature.

If there is a contested election then there will be an electronic
ballot.  Details of the candidates and supporting statements will be
circulated on Sunday 3rd November and voting will close at 23:59 on
Friday 15th November.

*2. Elections for the committee*

The term of all committee members (with the exception of the Chair)
expires at the end of the AGM.  Anyone who wishes to stand should
contact the Secretary at any time before the AGM. Nominations should be 
submitted by the candidate and supported by a second member.

Most of the business of the committee is carried out electronically, so 
a remote location should be no barrier. UK-TUG will pay reasonable 
travel expenses for attending committee meetings.

There will be a committee meeting after the AGM, likely at around 16:30.

*3. Motions for the AGM*

Any member may submit a motion to the AGM. Motions should be sent to the
Secretary at the e-mail address above, and should be received by 23:59
on Friday 1st November. Motions and supporting documentation will be
circulated on Sunday 3rd November.

Members not able to attend the AGM will be able to propose and
vote on motions remotely. Details will be given with the motions when
circulated.

Joseph Wright
Secretary, UK-TUG