[UK-TUG] SEGM, financial scrutiny

[Joseph Wright]

On 03/12/2011 15:40, Jay Hammond wrote:
> @Chris_Weeks
> 
> My suggestion is that the (SE)GM appoint a scrutineer, not to store 
> (and show) the bank statements, but instead to look at the accounts 
> and point out any areas of concern. This requires someone with a 
> suitable level of skill.
> 
> Motion 4 proposes  a scrutineer to store and show the bank 
> statements.
> 
> you are correct, there's no motion or amendment on the table 
> corresponding to my suggestion. So,
> 
> An amendment to motion 4 or a new motion:
> 
> Under constitution clause 24.3(c) this general meeting agrees to 
> appoint a financial scrutineer whose duties will be to look at 
> UKTUG's accounts for the year 2011/12 and offer an opinion on them to 
> be submitted to the next AGM.
> 
> But I don't know what the procedure is...
> 
> 
> @UKTUGChair
> 
> Dear Chair, please suggest how my proposal can be voted on. It's not 
> clear whether the members are expected to amend motion 4 and then 
> approve the amended motion, or whether they are expected supply a new 
> motion 5  and vote on that.
> 
> Also, Motions 4 and 5 depend on the outcome of motion 3.  The voting 
> on motion 3 cannot be known until after the SEGM. What procedure do 
> you have to activate these motions appropriately? Please clarify.

Hello Jay,

I note that today is the last day of the SEGM, and so it seems sensible
to make some observations.

According to the constitution, motions for the AGM and any SEGM have to
be received by the secretary 14 days before a meeting and circulated at
least 7 days before. Now, there is no explicit mention of 'motions from
the floor' during a meeting, but it seems to me that taking motions this
way would rather defeat the object of needing to give notice. To me,
that implies that only motions notified in advance can be voted on at
any meeting: we can discuss issues, but I'd say not come up with
additional votes. That seems to be sensible to prevent motions being
'sprung' on UK-TUG, which could well be contrary to the members' interests.

Motion 4 specifically says 'To be considered only if Motion 3 is
approved', which I hope covers the fact that if Motion 3 is not passed
then votes on Motion 4 will not be considered at all.
--
Joseph Wright