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<pre class="western">Dear UKTUG members
The AGM for 2020 has been announced. It is not safe or reasonable for you to attend it. It may not even be legal.
So other arrangements are being made for members to participate in the running of UKTUG.
In early 2021 there will an SGM that you can attend virtually. An SGM can be entirely virtual. We have the necessary regulations
in place for that to work with evoting. The SGM can discuss the outcome of the AGM, and other motions proposed to it.
Before the AGM, you have a chance to discuss and direct the business of the AGM here, on UKTUG-announce.
Please do discuss the AGM business here. This forum is not the official AGM, but it is your opportunity to review the activities of
the year in a <font face="Liberation Mono, monospace"><font style="font-size: 10pt" size="2">COVID</font></font>-19-safe way.
<font face="Liberation Mono, monospace"><font style="font-size: 10pt" size="2">T</font></font>he draft Agenda is below, followed by correspondingly numbered notes from me.
Everything up to and including point 3 should be discussed now. Once those items are discussed sufficiently
(a conclusion is not necessary) I hope you will have my report, or at least a draft version of to consider.
And so progress through the other items.
There are two AGM items that need input from members:
UKTUG needs an active committee if it is to shut down, and certainly needs one if it is to continue. Whatever your view,
please join the committee and contribute. I estimate that less than an hour a <font face="Liberation Mono, monospace"><font style="font-size: 10pt" size="2">week of your time</font></font>, all by email would be a real help. If you can’t manage that much, then request co-option for <font face="Liberation Mono, monospace"><font style="font-size: 10pt" size="2">less than a year (3 or 6 months?)</font></font>, and contribute the time you can over a limited period.
UKTUG finances are healthy. But we’ve had a change of treasurer, and ought to support this year’s treasurer by ensuring that next year’s treasurer has better support & adequate oversight.
Draft AGENDA
</pre>
<p style="margin-bottom: 0cm; line-height: 100%">
present Joseph Wright</p>
<p style="margin-bottom: 0cm; line-height: 100%">absent: everyone
else. No formal apology for absence is required. If you wish to
record your absence from the AGM with UKTUG, <br>
</p>
<p style="margin-bottom: 0cm; line-height: 100%">then please email
<a href="mailto:chair@uktug.org.uk">chair@uktug.org.uk</a> with
the
subject “Absent from UKTUG AGM”</p>
<p style="margin-bottom: 0cm; line-height: 100%"><br>
</p>
<p style="margin-bottom: 0cm; line-height: 100%"><br>
</p>
<ol>
<li>
<p style="margin-bottom: 0cm; line-height: 100%">minutes of 2019
meeting, approval</p>
</li>
<li>
<p style="margin-bottom: 0cm; line-height: 100%">chair of
meeting Joseph Wright</p>
</li>
<li>
<p style="margin-bottom: 0cm; line-height: 100%">Membership fees
for 2020/21 </p>
</li>
<li>
<p style="margin-bottom: 0cm; line-height: 100%">The committee
members shall be elected at the AGM. </p>
</li>
<li>
<p style="margin-bottom: 0cm; line-height: 100%">report from
Chair</p>
</li>
<li>
<p style="margin-bottom: 0cm; line-height: 100%">reports from
Secretary</p>
</li>
<li>
<p style="margin-bottom: 0cm; line-height: 100%">report from
Treasurer </p>
</li>
<li>
<p style="margin-bottom: 0cm; line-height: 100%"><font
face="Liberation Serif, serif"><font style="font-size: 12pt"
size="3">AGM will arrange for such degree of inspection of
the <b>forthcoming </b><span style="font-weight: normal">2020-21</span><b>
</b>accounts as is deemed prudent in the circumstances </font></font>
</p>
</li>
<li>
<p style="margin-bottom: 0cm; line-height: 100%"><font
face="Liberation Serif, serif"><font style="font-size: 12pt"
size="3">AOB</font></font></p>
</li>
</ol>
<p style="margin-bottom: 0cm; line-height: 100%"><br>
</p>
<pre class="western">
The supporting papers etc will be put here later. Start by discussing the Membership fees and other simple items.
Notes:from Jay Hammond, UKTUG chair <a class="moz-txt-link-abbreviated" href="mailto:chair@uktug.org.uk">chair@uktug.org.uk</a>
1 UKTUG committee is required to keep these & other records.
2 We know that it’ll just be Joseph at the AGM. I can’t be there, so I can’t chair the meeting as would normally be expected.
3 Not a constitutional AGM requirement but necessary previous practice for good governance. <font face="Liberation Mono, monospace"><font style="font-size: 10pt" size="2">Let’s ju</font></font>st confirm no fee to
continue membership, <font face="Liberation Mono, monospace"><font style="font-size: 10pt" size="2">&</font></font> £10 to join <font face="Liberation Mono, monospace"><font style="font-size: 10pt" size="2">new. (as in the last few years.) This is </font></font>to <font face="Liberation Mono, monospace"><font style="font-size: 10pt" size="2">prevent</font></font> carpetbagging and other
malpractice.
4 Nominations for committee are now open. Whatever the future of UKTUG, it needs more active committee members.
5 Forthcoming
<font face="Liberation Mono, monospace"><font style="font-size: 10pt" size="2">6</font></font> Forthcoming
<font face="Liberation Mono, monospace"><font style="font-size: 10pt" size="2">7</font></font> Forthcoming
8 No Prudent determination was made at the last AGM. So no-one – but you, the members – will review the accounts for 2019-20.
Now, UKTUG seeks a member to look at the <font face="Liberation Mono, monospace"><font style="font-size: 10pt" size="2">2020-21</font></font> accounts or to nominate someone who will. And <font face="Liberation Mono, monospace"><font style="font-size: 10pt" size="2">someone – perhaps several
of you - </font></font> who can informally support the Treasurer.
9 AOB</pre>
<pre class="moz-signature" cols="72">--
Email use <a class="moz-txt-link-abbreviated" href="mailto:jay@jjnr.uk">jay@jjnr.uk</a></pre>
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