[UK-TUG] Notice of AGM

[Joseph Wright]

Dear UK-TUG member

The 2012 UK-TUG AGM will be held on Saturday 20th October at 14:00. The
meeting will take place as part of the UK-TUG Speaker meeting at Trinity
College, Oxford, OX1 3BH. We hope that as members as possible will be
able to attend the AGM and the Speaker meeting.

Notice is hereby given for the following.

*1. Election for Chair*

The two-year term of office of the Chair, Alan Moon, finishes at the end
of the AGM. Anyone who wishes to stand should ask a member to nominate
them for the post: in case of difficulty, please approach the committee
(uktug-committee at uk.tug.org).

Nominations should be sent to the Secretary,
joseph.wright at morningstar2.co.uk, by 23:59 on the 5th of October. The
candidate should also confirm that they are happy to stand, and may be
send a statement for circulation to members in support of their candidature.

If there is a contested election then there will be an electronic
ballot.  Details of the candidates and supporting statements will be
circulated on Sunday 7th October and voting will close at 23:59 on
Thursday 18th October.

*2. Elections for the committee *

The term of all committee members expires at the end of the AGM (with
the exception of the Chair, as detailed above).  Anyone who wishes to
stand should contact the Secretary at any time before the AGM. Most of
the business of the committee is carried out electronically, so a remote
location should be no barrier. The mechanism for nominations is similar
to that for Chair, with a nomination from a member along with
confirmation from the candidate, although there is no need to submit any
kind of statement.

*3. Motions for the AGM*

Any member may submit a motion to the AGM. Motions should be sent to the
Secretary at the e-mail address above, and should be received by 23:59
on Friday 5th October. Motions and supporting documentation will be
circulated on Sunday 7th October.

Voting on motions will be possible by proxy for members not able to
attend the AGM. Full details will be given with the motions when circulated.

We look forward to hearing from you!

Joseph Wright
Secretary, UK-TUG