TUG 2003 Bursaries
Introduction
Applications for bursaries to attend the TUG
2003 conference are now closed. Applications will be assessed on merit
by a committee appointed by the TUG Board for that purpose, and the results
of their deliberations will be announced no later than Monday 3rd March 2003,
in order to allow successful applicants to make early application for visas
and flights. In assessing applications, the Committee will consider both financial
need and academic merit, and applicants are therefore strongly advised
to ensure that their application establishes, beyond reasonable doubt, that
both criteria are met.
Applications
At the very least, applications must contain the following information :
in addition, applicants should ensure that their applications are sufficiently
detailed to enable the Committee to make an informed decision without seeking
further information from the applicant.
Financial need
- The total expenditure which the successful applicant would incur in attending
the conference :
- The cost of travel
- The cost of accommodation
- Conference fees (including any optional elements such as taught courses
or tutorials)
- Any other costs which would be incurred (e.g., visa, subsistence, etc.).
- The total amount which the applicant can find from other sources :
- The amount which the applicant is prepared to pay from his or her own
pocket
- The amount which any other organisation (e.g., the applicant's employer;
a local TeX user group, etc.) will contribute to the applicant's budget.
- The minimum bursary which would permit the applicant to attend the conference [1] :
Academic merit
- The uses to which the applicant already puts TeX or LaTeX
- The additional uses to which the applicant hopes to put TeX or LaTeX if
he or she is able to attend the conference
- The applicant's membership status of any TeX-related user group or analogous
organisation
[1] This information will not be used in assessing
the merit of the application, nor will it be used in determining the amount
which would be awarded. It will be used only after all applications have been
considered, in order to ensure that the amount which the Committee are prepared
to award is sufficient to meet the applicant's needs. If the amount which an
applicant states is the minimum bursary which would allow him/her to attend
the conference is greater than the amount which the Committee are prepared to
award, then no award will be made, since to do otherwise would be of benefit
neither to the applicant nor to other potential receipients of a bursary.
Deadlines and decisions
Applications must be submitted using electronic
mail and received by no later than 23:59:59 on Sunday 16th February
2003. Applications received after this date will not be considered.
All bona fide applications will be acknowleged by electronic
mail; the Committee reserve the right not to acknowledge the receipt of any
application which is, in their opinion, frivolous or purely for financial gain.
Applicants will be advised of the success or failure of their applications
by electronic mail, which will be sent no later than 23:59:59 on Monday 3rd
March 2003.
The decision of the Committee is final; the Committee will not enter into further
correspondence with unsuccessful applicants.
Anonymity
All applications will be treated in the strictest confidence, and the identity
of applicants will be known only to members of the Committee. If it would be
necessary to disclose the identity of an applicant to any person or any body
outside of the committee (to permit, for example, the direct payment of conference
fees), the explicit permission of the applicatant will be sought before such
disclosure is made.
Accountability and openness
The details of individual bursaries will remain solely the knowledge of the
Committee and of the successful applicants; the Committee will submit a summary
of all applications and bursaries to the TUG Board, who may in turn elect to
relay this summary information to bursary donors, TeX User Groups, or other
interested parties. The summary may also be posted on the TUG
web site.
