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\title{Annual General Meeting\\Draft minutes}
\author{UK-TUG}
\date{14:10, 14th October 2015\\Trinity College, Oxford}

\begin{document}

\maketitle

Members present:
  Kaveh Bazargan (KB),
  Dominic Branford (DB),
  David Carlisle, (DC)
  Simon Dales (SD),
  Jonathan Fine (JF),
  Peter Kirby (PK),
  Phil Molyneux (PM),
  John Peters (JP),
  Arthur Reutenauer (AR),
  Joseph Wright (JW).
 
Proxy votes received:
  Stuart Anscombe,
  Paulo Cereda,
  James Clark,
  Antoni Diller,
  David Fussner,
  Charlie Goldie,
  Tony Harker,
  Gerry Keane,
  Brent Longborough,
  John Palmer,
  S.\,W.~Rayment,
  David Saunders,
  Nicola Talbot.

Apologies received:
  Malcolm Clark,
  Alun Moon,
  Jennifer Harding.

Also present:
  Jonathan Kew,
  Stefan Kottwitz

\section{Minutes of the last meeting}

The minutes of the last AGM were agreed as a true record by all members
present.

\section{Secretary's Report}

JW summarised his written report verbally. 

\subsection{Treasurer's Report and Accounts}

JP apologies for one value being missing in the summary accounts: this
made no difference to the overall information reported.

JP stated that income \emph{versus} day-to-day running costs has been
stable over the past year. He noted that currency variations will mean
a rise in the joint UK-TUG/TUG fee for the next calender year.

JP asked the incoming committee to consider allowing disposal of old
paperwork. He also suggested that it would be beneficial to register as
charitable following HMRC rule changes. This should be considered by the
incoming committee.

\section{Motions}

\subsection{Motion 1}

\begin{quote}
  That this meeting approves the accounts for 2015--16.
\end{quote}
\emph{Nem. con.}

\subsection{Motion 2}

\begin{quote}
  That the membership fee for 2017 be \pounds 10 for all individual
  members (apart from life members), and that there be no additional 
  entrance fee.
\end{quote}
\emph{Nem. con.}

\section{Election of Chair}

JW had received one nomination for Chair in favour of Kaveh Bazargan: he
is therefore elected unopposed to serve until the end of the 2018 AGM.

\section{Committee election}

JW had received nominations to elect
\begin{itemize}
  \item Simon Dales
  \item Jonathan Fine
  \item Brent Longborough
  \item John Peters
  \item Arthur Reutenauer
  \item Joseph Wright
\end{itemize}
to the Committee for 2016--17.

\section{Any other business}

JF noted that a memorial for Sebastian Rahtz took place recently, and
that Sebastian's contribution to making \TeX{} available beyond a narrow
academic sphere was highlighted by Donald Knuth. The AGM noted that Sebastian
had been an honorary life member of UK-TUG and that more would be said about
his life as part of the speaker meeting.

The meeting closed at 14:30.

\end{document}