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\title{Annual General Meeting\\Draft minutes}
\author{UK-TUG}
\date{14:00, 31st October 2015\\Trinity College, Oxford}

\begin{document}

\maketitle

Members present:
  Kaveh Bazargan (KB),
  David Carlisle (DC),
  Simon Dales (SD),
  Jonathan Fine (JF),
  Jay Hammond (JH),
  Peter Kirby (PK),
  Eddie Mizzi (EM),
  Phil Molyneux (PM),
  Brent Longborough (BL),
  Joseph Wright (JW)
 
Proxy votes received:
  James Clark,
  David Fussner,
  Charlie Goldie,
  Tony Harker,
  Gerry Keane,
  John Palmer,
  S.\,W.~Rayment,
  Paul Smith,
  Nicola Talbot.

Apologies received:
  Paulo Cereda,
  Alan Clark,
  Alan Moon,
  Dick Nickalls,
  Arthur Reutenauer,
  John Peters.

\section{Minutes of the last meeting}

The minutes of the last AGM were agreed as a true record by all members
present. One spelling mistake  was observed in a member name: this was
corrected.

\section{Secretary's Report}

JW summarised his written report verbally. This included details of the
retirement of the UK CTAN node.

\subsection{Accounts}

JF asked that AGM and training course expenses be shown as separate items
in future: to be passed on to the incoming Treasurer.

JH asked about the size of the UK-TUG balance and plans to use this. JW
detailed some discussed between himself and John Peters (current Treasurer)
focussed on the idea of one or more `prizes' which could be used to allocate
defined amounts of money. Several ideas were suggested in this area, for
example running training sessions, promotion of \TeX{} use in the UK,
\emph{etc}. The incoming committee to consider these and encouraged by the
meeting to implement ideas in this area.

JH asked about the provision for tax in the accounts. JW explained that
while membership fees are usually regarded as members' own money and thus
not taxable income, it is a sensible position to make provision for tax on
income in case of a revision of the approach taken by HM Revenue and Customs.

\section{Motions}

\subsection{Motion 1}

\begin{quote}
  That this meeting approves the accounts for 2014--15.
\end{quote}
Votes: 19 for, 0 against, 0 abstained, \emph{passed}.

\subsection{Motion 2}

\begin{quote}
  That the membership fee for 2016 be \pounds 10 for all individual
  members (apart from life members), and that there be no additional 
  entrance fee.
\end{quote}
Votes: 18 for, 1 against, 0 abstained, \emph{passed}.

\section{Committee election}

JW had received nominations to elect
\begin{itemize}
  \item Simon Dales
  \item Jonathan Fine
  \item Brent Longborough
  \item John Peters
  \item Arthur Reutenauer
  \item Joseph Wright
\end{itemize}
to the Committee for 2015--16.

JW also noted that KH continues as Chair until the end of the next (2016)
AGM.

\section{Any other business}

JF asked that the meeting thank the officers for their work:
agreed by all present.

The meeting closed at 14:25.

\end{document}