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\title{Annual General Meeting\\Draft minutes}
\author{UK-TUG}
\date{14:00, 20th October 2012\\Trinity College, Oxford}

\begin{document}

\maketitle

Members present:
 David Carlisle (DC),
 Simon Dales (SD),
 Robin Fairbairns (RF),
 Jonathan Fine (JF),
 Jay Hammond (JH),
 Brent Longborough (BL),
 Eddi Mizzi (EM),
 Phil Molyneux (PH),
 Andrew Stacey (AS),
 Howard Vie (HV),
 Joseph Wright (JW).
 
Proxy votes received:
  James Clark,
  Malcolm Clark,
  Peter Contoroussis,
  John Dickinson,
  David Edwards,
  David Fussner,
  Charles Goldie,
  Jennifer Harding,
  Svetozar Niketic,
  John Palmer,
  John Peters, 
  Stephan Reiff-Marganeic,
  David Saunders,
  Nicola Talbot,
  John Trapp,
  Chris Weeks,
  Manula de Zoysa.
  
Apologies received:
  Carol Hewlett,
  Ahmed Musa.

\section{Minutes of the last meeting}

The minutes of the last AGM were agreed as a true record by all 
members present.

\section{Secretary's Report}

JW summarised his written report verbally, and noted that he was
happy to continue in the role for the next year. 

\subsection{Treasurer's Report and Accounts}

JW verbally summarised the written report from JP.

\section{Motions}

\subsection{Motion 1}

\begin{quote}
  That this meeting approves the accounts for 2011--12.
\end{quote}
Votes: 28 for, 0 against, 0 abstained, \emph{passed}.

\subsection{Motion 2}

\begin{quote}
  That the membership fee for 2013 be \pounds 10 for all individual
  members (apart from life members), and that there be no additional 
  entrance fee.
\end{quote}
Votes: 28 for, 0 against, 0 abstained, \emph{passed}.

\section{Chair election}

JW had received one nomination for Chair, Simon Dales. He is therefore
elected as Chair of UK-TUG for a two-year term to begin at the end of
this AGM. Members thanked Alan Moon (outgoing Chair) for his efforts.

\section{Committee election}

JW had received nominations to elect
\begin{itemize}
  \item Jonathan Fine
  \item Jay Hammond
  \item Brent Longborough
  \item John Peters
  \item Joseph Wright
\end{itemize}
to the Committee for 2012--13.

\section{Any other business}

\subsection{TeX Gyre funding}

At the last AGM, the committee was asked to check on the status of the
funds sent to GUST for TeX Gyre font work. JW reported that GUST confirm
that the funds have been passed to members of the project, as GUST feel that
the work has been delivered.

\subsection{CTAN}

The need to move the core CTAN node currently at Cambridge was raised.
There was some discussion of new approaches to the network: not a decision
for UK-TUG alone. Agreement that after the formal AGM this would be a topic
to consider. RF estimated a minimum expenditure
of \pounds 33 a month to host the server commercially. SD asked for a straw
pole: all present agreed that funding was in principal desirable.

\subsection{Work of the committee}

JH asked about motions of the committee over the year. Motions passed have
mainly been administrative, but JW noted that running a \LaTeX{} course
is always supported by a committee motion. He pointed out that the motions
record is publicly-available, and promised to pass on the URL
[\url{http://tug.org/pipermail/uktug-committee-motions/}].

\end{document}